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Build A Sustainable Hybrid Workplace Model That Works For Your Organization

  • Trebound

Build a sustainable hybrid workplace model that works for your organization.

Companies are now planning to create a hybrid culture in the face of the COVID-19 pandemic. In this scenario, some employees will work remotely while others will return to the office. While hybrid work cultures are a great way to increase productivity and worker satisfaction, there are also many challenges. A hybrid workplace is the future of work that companies have to adapt to with the right tools.

"This is an unbelievable opportunity to remake culture. It's rare in a leader's lifetime to have such a clean drop for reshaping how you run the place." - Bill Schaninger

Benefits of hybrid workplaces for your organization

1. Operating costs reduced

Organizations can now use remote working to replace the need to be physically present at work. Remote working reduces operating expenses and means that companies don't have to spend extra money on physical offices.

Although employees will still occasionally work onsite, hybrid workplaces allow for remote work. As a result, organizations will be able to save money and reduce their commute time.

2. Employees are more productive.

There's no doubt that employees working from home run into some challenges around feeling siloed, lonely or out of sync with their colleagues.

That's why hybrid work is the best of both worlds. It combines the improved productivity of remote workers with the superior in-person collaboration and communication of physical office spaces.

The hybrid workplace allows employees to be more accountable and responsible. Employees are more confident and independent when they have less to manage. They give their best, are more accountable and have a greater awareness of their responsibilities. As a result, it increases productivity levels and employee engagement.

3. Distributed teams

It allows remote workers to continue their work without the hassle by transitioning the company into a hybrid workplace. They can collaborate with others to improve efficiency while still maintaining high-quality work. Flexible working is possible thanks to the mix of remote and onsite work. This allows for greater performance.

When working with distributed teams, communication can be difficult. However, with the right tools and measurements, these problems can be solved easily.

4. Financial assistance for employees

Who doesn't appreciate an employer helping employees to overcome financial hardships? Hybrid workplaces are a good option as they allow employees to work remotely, which reduces travel costs.

Employees can also be provided with allowances by organizations to enable them to set up a workspace in their own homes.

Employers who do not commute or live in expensive urban areas are more cost-effective. Employers no longer have to compete for talent locally. Now they can gain instant access to talent that is not bound by geography. This makes it easier for companies to retain talent. In addition, they can be open and willing to accommodate employees who want or need to relocate.

Tips for building a sustainable hybrid workplace model

Redefining culture together:

It is crucial to adapt to cultural changes to achieve the hybrid workplace vision. Leaders must be open-minded to the changes and challenges they will face in the transition.

We're starting to see individual purpose emerge. Code-switching can be difficult after such a blurring of professional and personal life. You don't spend every minute working with a child or a parent in need of care. You also know that you have to spend time with your partner. And people realize that work is more than just a job. It should be connected to my life's purpose.

This presents employers with an exciting opportunity to help employees find meaning in their work and help them discover it. Suppose they find the best hybrid work culture to empathize with their needs and encourage their purpose. In that case, companies reap the obvious benefits of high retention, increased productivity, high levels of employee satisfaction and employee engagement.

Redefining goals and achieving objectives

A hybrid workplace strategy should not be about reducing office costs. Employees need to feel at ease and productive wherever they are working, whether at home or the office. While many companies may consider working remotely to save money, it can cause workplace inefficiencies.

To ensure successful hybrid and remote work environments, companies need to invest in human resources and onboarding. In addition, it is important to clearly define expectations for employees, establish clear expectations, and accept that employees must meet in person sometimes, even if they are working remotely. These things can be achieved when companies are willing to allow employees more autonomy. Both the employees and the company will benefit by doing this.

Communicate the plan

Clear expectations between managers, their teams, and their employees regarding work hours, project updates, communication, and other matters, helps build trust and establish boundaries. This is crucial for companies that want to foster a hybrid workplace culture. It becomes more difficult if leaders don't create an environment of independence and have the wrong KPIs. Remote employees should also feel appreciated and understood compared to employees at the office in this new hybrid workspace.

3-4 workdays a week

The world is gradually adapting to new changes while fighting the pandemic. The post-pandemic corporate world requires a work culture that aligns with the new norms for social distancing and safety. This can be achieved by creating a 4-day workweek. Employees can work onsite for four days a week while they are away for the test of time.

This hybrid model will decrease working hours, increase productivity, and allow for more flexibility. The hybrid model will also allow employees to be more involved in the work environment and have a better work-life balance.

Encourage team bonding and in-person collaboration

Companies should schedule meetings for remote employees to allow them to meet face-to-face and get acquainted outside of work. Few things can be done more efficiently in person. Although Slack, Zoom and other tools are great for connecting teams, it can be more effective to meet up in person if you have large projects that require lots of brainstorming and idea generation.

Leaders must also focus on fostering better trust and collaboration through online team building activities and in-person activities at the office to improve team bonding and lead to effective teamwork without any inhibitions between teammates. 

Invest in the necessary technology

It is crucial to create a flexible hybrid work policy that works for everyone. To see what is working and what isn't, it's worth reviewing your work-from-home policy periodically. Ask for feedback, and understand what it's causing people problems. To improve the policy you already have, you should continue to test and improve with various assessment tools. Companies must also invest in good communication tools for a seamless flow of communication in this new workplace.

You might like: A most effective guide to master remote communication.

To sum it up:

Many organizations have adopted the hybrid workplace model to increase productivity and improve the work-life balance of employees. This is the ultimate goal every company must strive for. However, organizations must be aware of the changing work trends and employee needs to ensure sustainability. Now that you know the benefits and solutions for building a positive hybrid workplace culture, it is time to think about which hybrid model will work best for your unique organizational needs and its people. Our workplaces are most likely to evolve into Hybrid work models based on changing scenarios in the future of work.

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