Corporate conference & event management
Annual conferences, sales kickoffs, launches and expos — 100 to 5,000 delegates, in-person or hybrid. Venue to stage to wrap-up report, under one contract and one accountable event manager.
Conference formats we manage end-to-end
Each format has different failure points — a launch fails on media logistics, an SKO fails on energy, an expo fails on registration queues. We staff and plan for the right one.
The production timeline, honestly
What our team is doing at each stage — so you know what you're paying for besides the venue.
Venue, dates & budget lock
Costed venue options in 48 hours, site visits with photos, hall-capacity math against your agenda, hotel room-block negotiations, and a line-item budget your finance team can approve without a call.
Registration, agenda & production design
Delegate registration platform live, travel desk running, stage and set design signed off, speaker AV requirements collected, F&B menus locked against dietary data.
Rehearsals & contingency
Run-of-show minute-by-minute, technical rehearsals, backup power and redundant AV planned, and a printed escalation matrix — the boring documents that save live events.
Named manager + on-ground crew
Registration desks, stage management, speaker wrangling, F&B pacing and the hundred micro-decisions per hour — handled by our crew while your team sits in the audience.
Wrap-up & content
Session recordings, photo/video edits, attendance and engagement data, reconciled single invoice, and a debrief on what to do differently next year.
Remote delegates who participate, not spectate
Multi-camera streaming, a virtual delegate platform with live Q&A and polls, and breakout formats that put remote attendees in the same exercises as the room. Hybrid typically adds 15–25% to the AV budget — we'll tell you when it isn't worth it.
- Multi-camera livestream with dedicated stream director
- Virtual platform: registration, agenda, Q&A, polls, networking
- Hybrid breakouts scored on one leaderboard
- Post-event session library for delegates who missed it
Delivered at scale
Client names shared on request and with permission — the numbers are from delivered programs.
400-delegate sales kickoff, palace venue
Flights from 6 cities, two business days, one gala award night — agenda ran to the minute all three days.
Leadership conference, 300 in-room + 1,200 online
Three-camera stream, live polling across both audiences, and breakout tracks that mixed remote and in-room teams.
250-dealer international channel meet
Visas, charters and a recognition night — business sessions in the morning, incentive experiences after lunch.
The conference stack, under one accountable manager
Venue, registration tech, staging, AV, travel, hotels, F&B and entertainment — priced line by line, delivered by one team.
Full production stack
Stage, sound, LED walls, streaming, delegate app — specified in the proposal, not discovered in change orders.
Line-item pricing
Per-delegate math for F&B, hall rents and AV. The quote you approve is the invoice you receive.
48-hour proposals
Costed venue options in two working days — dates lock faster than your competitors' decks get made.
Named event manager
One accountable person from brief to wrap-up report, with on-ground crew sized to your delegate count.
Before you brief us
Day conferences at convention hotels typically run ₹2,500–₹6,000 per delegate (hall, AV, F&B). Residential conferences run ₹8,000–₹18,000 per delegate per day depending on city and hotel tier. Stage production and LED walls are scaled to headcount and quoted as separate line items so you can tune the spectacle against the budget.
8–12 weeks for 100–500 delegates; 12–16 weeks for 1,000+ or multi-track expos; add 2–4 weeks for international programs where visas and group airfare drive the timeline. Peak season (October–February) consumes hall availability fastest — dates before venues.
Yes — registration platform, QR check-in, badge printing, agenda apps with live Q&A and polling, and post-event attendance data for your CRM. Included as a line item, not a surprise.
Speaker management is standard scope — travel, green rooms, AV checks and run-of-show slots. Celebrity emcees, keynote speakers and entertainment acts are sourced and contracted through us with transparent artist fees.
Redundant AV paths, backup power arrangements and a written escalation matrix are part of standard production planning — plus an on-ground crew sized to delegate count. The honest answer: things go wrong at every large event; the difference is whether the audience ever finds out.
Brief us today. Venue options in 48 hours.
Delegate count, city, dates and budget — our conference desk turns it into costed options with real numbers.